Grants & Contracts Manager

Company: Mary's Center
Location: Washington
Posted on: May 17, 2025

Job Description:

DescriptionPosition Summary
The Grants & Contracts Manager will oversee the grant and contracts accounting and reporting function within the organization. This position will ensure staff have adequate training and resources to complete their task, work closely with management, Development and Programs staff to prepare grant budgets, maintain awards, and to meet reporting requirements. Salary Range for the role is $95,000-$120,000 per year.
Reportability
This position will report directly to the Controller and will directly supervise the grant accountants.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Essential duties Include, but not limited to the following:

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• Support the analysis of new awards to ensure classification in accordance with GAAP/FASB requirements and maintain awards database - Set up new and update changes to grant/program codes in the financial system, update user access and distribute current grants list to all staff as needed.
  
• Manage the monthly grant invoicing. Review invoices prepared by Accountants for accuracy prior to submitting to CFO for approval.
  
• Maintain an organized filing system for grant & performance contracts, checks, correspondences, invoices, grant reconciliations and reports pertaining assigned awards.
  
• Participate in Grant Review Committee meetings. Collaborate with program directors and Development staff on grant budgets. Provide spending pattern analysis , variances updates and assist with award extensions needed.
  
• Track and ensure timely submissions of reports invoices, and renewals requests in accordance with the grant or contract awards.
  
• Reconcile grant accounts monthly to confirm that all grant revenues, expenses, accounts receivable and deferred revenues are recorded in the appropriate months.
  
• Prepare Audit Schedules on Donor Restricted Awards, SEFA, Grants AR and Program/Grant P&L reports. Attend to grant/financial audits requirements as needed.
  
• Review Account Receivable Aging on a monthly basis with grant accountants and support timely collection or correction efforts.
  
• Develop and maintain procedure manuals for all grant and contract processes, provide training for new and existing staff as necessary.
  
• Supervise and support the daily work of grant accountants.
  
  
  
  Qualifications
  The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  Education and/or Experience
  

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  • Bachelor's degree in Accounting or Finance required with minimum of 5+ years of related experience in a non-profit healthcare, contract/grant management setting.
    
  • Experience in highly computerized environment, hands-on knowledge in accounting software (Sage Intacct preferred).
    
  • Critical, analytical, and creative thinking to identify and solve problems. Experience with analyzing complex contract and grants accounts.
    
  • Excellent communication skills (verbal and written).
    
  • Strong problem solving and technical accounting skills.
    
  • Ability to manage multiple tasks with extreme attention to detail and adherence to deadlines.
    
  • Thorough hands-on working knowledge and demonstrated skills in matters related to accounting and financial policies, procedures, and reporting.
    
  • Solid understanding of U.S. GAAP/FASB required. Must be able to work/communicate effectively in a multi-cultural team environment
    
    Physical Demands - Regularly required to sit; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.
    Work Environment - Mostly in a typical office and/or remote setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as determined by supervisor. Potential return to a full-time, onsite work schedule.
    The Benefits:
    
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    • Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities
      
    • 25 days of paid leave annually (in addition to paid holidays), plus 5 educational days
      
    • Tuition reimbursement of $2000/year towards education assistance and professional development
      
    • Transportation subsidy via metro & bus
      
    • Employee Assistance Program (EAP)
      
      
      Equal Opportunity Employer
      
      This employer is required to notify all applicants of their rights pursuant to federal employment laws.
      For further information, please review the notice from the Department of Labor.

Keywords: Mary's Center, Franconia , Grants & Contracts Manager, Accounting, Auditing , Washington, Virginia